The most efficient board management software offers a secure digital environment for all documents and activities related to meetings. This lets directors concentrate on governance and strategic oversight and eliminates the possibility of hacking, data leaks or confusion caused by email that is not secure.

With centralized access to all of the essential meeting files and tools board members can spend less time on prep tasks such as arranging and rereading the board’s books and spending more time in meetings with their peers. The best boards portals let you easily create agendas, creation and voting as well as recording of minutes. Users can also take advantage of collaborative tools, like real-time videoconferencing and document editing shared with others to encourage productive conversations in the boardroom.

A good board portal must be easy to use and offer a range of pricing and plan options for all types of organizations. Subscription models that have different levels of service are common. They depend on the number and type of users, and also the features. Inquire with potential vendors about additional fees, including extra storage of data, ongoing training and other charges that could https://www.boardmanagement.net/7-must-have-features-in-a-board-meeting-tool be to be incurred during the process of implementing or as your requirements grow.

Consider expanding your solution once you’ve experienced the benefits and increased efficiency that come with a board portal. Memorial Health System, for instance, uses BoardEffect to manage numerous internal committees and other groups beyond their board of directors. This helps them improve efficiency to a wider audience, including foundations, staff, and event committees.